The Foundation only collects personal information that is necessary for one or more of its legitimate functions or activities.  It will only collect personal information by lawful and fair means.  In all cases, the personal information collected about you will be required or necessary to provide you with personalised service.

Your personal details will only be used for the purpose for which they are collected or for a related purpose.  Such information will also not be disclosed to external third parties unless it is for the purpose of servicing you further or required by law.

The Foundation will take reasonable steps to make sure that the personal information it collects or uses is accurate, complete and up-to-date. It will also take reasonable steps to protect the personal information it holds from misuse and loss and from unauthorised access, modification or disclosure. The information that is physically collected is stored in a secure office environment. The electronic information is secured from unauthorised access by the implementation of username and password procedures and each account is allocated access to authorised areas of the File Server. The Foundation File Server also undergoes daily back up tape procedures to protect against the possibility of data loss and both the File Server and workstations operate anti virus software. The administration area of the Foundation website is protected against unauthorised access by the allocation of username and password procedures.

Where the Foundation holds personal information about you, unless it is considered  unreasonable, it will provide you with access to that information on request.

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